TrashCanBossPro Blog — Trash Can Cleaning Software

The Trash Can Cleaning Software Buyer's Checklist

This is the one-page version of everything in this series. Print it, keep it next to you during a trial, and tick off each line as you see it working with your own customers. If a system can't check most of these boxes, it will cost you time every week you use it.

How to Use This Checklist

In How to Use a 14-Day Free Trial of Trash Can Cleaning Software, we laid out a day-by-day trial plan. This checklist is what you're testing during that trial. Don't take any line on faith. Check it with real addresses, a real route and real payments. For the background on why each item matters, start with Trash Can Cleaning Software: The Complete Guide for Bin Cleaning Companies.

Customers and Addresses

• ☐ Trash, recycling and yard waste can counts are real fields on each address
• ☐ The city trash day is stored on each address
• ☐ Can location notes and gate codes live on the address
• ☐ Cans and trash day show under the address on the office lists and the tech's phone
• ☐ One client can have many addresses
• ☐ Clients can be tagged (Monthly, Every-Other-Week, HOA, Commercial) and filtered
• ☐ Custom fields for anything else you track
• ☐ CSV import of your existing customer list

Plans and the Schedule

• ☐ Weekly, every-other-week and monthly plans
• ☐ Plans set by days between visits, counted from the last real cleaning
• ☐ Due cleanings show up on their own, on a map and a list
• ☐ Due status is easy to read: not due yet, due now, overdue

Routes and Dispatch

• ☐ Dispatch board by day
• ☐ Filter by trailer or truck
• ☐ Auto-route from your shop, Closest First or Furthest First
• ☐ Set the route order by hand
• ☐ Easy to build routes around trash day
• ☐ Crew GPS on the office map

The Tech App

• ☐ Runs on the iPhones and Android phones your crew already has
• ☐ Company login plus a personal PIN
• ☐ Jobs in route order with a navigation button
• ☐ Cans and can location on every job card
• ☐ Start, Skip and Complete
• ☐ Before and after photos saved with the job
• ☐ Completing a job creates the invoice and can charge the card
• ☐ A time clock

Customers and Texting

• ☐ Automatic night-before reminders by text and email
• ☐ Automatic on-the-way and arrived texts
• ☐ Customers choose their own alerts
• ☐ Two-way texting from the office
• ☐ A customer app with a live route map and their place in line
• ☐ Customers can request service, sign up, update their card, see and pay invoices, rate and refer
• ☐ A clear monthly text allowance, with how it is counted spelled out

Sign-Ups and Billing

• ☐ Website request and sign-up forms, with card capture on sign-up
• ☐ One click to turn a sign-up into a client
• ☐ Estimates customers approve online that become scheduled services
• ☐ Invoices with line items and sales tax
• ☐ Auto-charge on completion or on a schedule
• ☐ Online payment and past-due follow-up
• ☐ One monthly statement for HOAs, property managers and businesses, labeled by address
• ☐ Billing in your customers' currency

The Business Side

• ☐ Office user roles
• ☐ Reports
• ☐ Never billed per user
• ☐ Clear monthly pricing with no surprise add-ons
• ☐ A free trial you can start without a credit card
• ☐ You can be set up and running routes within a day

TrashCanBossPro checks every line above. Plans are Start at $59 a month, Pro at $89 and Crew at $199, with a 14-day free trial and no credit card.

Scoring the Results

Not every line carries the same weight. For most bin cleaning companies, the lines that matter most are cans and trash day on the address, plans that come due on their own, the tech app showing cans on every card, and auto-charge on a card on file. Those four decide whether the system saves you hours every week or just moves the spreadsheet somewhere new. If a system misses any of them, look elsewhere. The rest of the list separates a good fit from a great one, depending on your size, your mix of residential and HOA work, and how many people you have in the office.

The Takeaway

Cans and trash day on the address, plans that come due on their own, routes built around trash day, a tech app the crew will use, a customer app, texting that sends itself, and billing that collects without chasing. If a system does all of that, it is built for bin cleaning. For the full overview, head back to the trash can cleaning software page.